Travel Information for Staff and Students

Staff Resources

• Faculty Staff Travel Guide Contains a checklist for Overnight and Overseas staff travel
• HR 18 This form is to be completed by staff before traveling on all University business
• Employee Expense Report To be filled in for travel-related reimbursements
• Policies and Procedures Travel Associated with University Work
• Travel Insurance Information for Staff How to make a claim, Policy summary, Frequently asked questions, Claim forms
• The University’s Financial Operations Department has issued a travel diary guide to assist with compliance

The University's Financial Operations website has some useful resources for travellers. The site includes:

• University Preferred Suppliers of Travel Services
• How to make a booking
• Qantas Club Membership
• Travel policy - Section 14 of the Personnel Policy and Procedures Manual
• Travel calculator to determine the maximum allowable travel allowance for meals and incidentals.
• Living-away-from-home-allowance calculator (538kb Excel file) to determine whether the University has Fringe Benefits Tax and Payroll Tax liabilities on the provision of the benefit to a University employee
• Travel itinerary
• Travel Diary
• Department of Foreign Affairs and Trade website
• Travel Risk Management Insurance website
• APEC Business Travel Card information for regular travellers to APEC countries
• University contacts for travel queries

Student Resources

• Students must arrange travel insurance when travelling for University purposes. The University insurance office arranges free travel insurance for students travelling on University business. At least 5 days notification is required.
• Student Safety off-campus Faculty information for students undertaking off-campus activities including conferences, placements, research, fieldwork and excursions. Students must ensure that adequate risk assessments and control measures are in place.
• Travelling Scholarships A list of travelling scholarships, which enable postgraduate students to pursue study, research, visits with an academic purpose, etc overseas.  These scholarships are offered as part of the Melbourne Scholarships Program.
• Study Away from the University Information from the SGS PhD handbook
• Medical Questionairre for Off-Campus Activities
• Overseas Travel Vaccination Guidelines